Maintenance Safety & Liability
Protect your business by documenting maintenance, sanitization, and sharpening practices.
Why documentation matters
- Demonstrates compliance with state board sanitation rules.
- Provides evidence if a client alleges injury or infection.
- Supports warranty claims and insurance audits.
Required records
- Daily sanitation log (including the Daily Shear Care Protocol).
- Sharpening receipts with dates, provider names, and serial numbers.
- Incident reports for dropped tools or injuries.
- Staff training records covering maintenance SOPs.
Sample logging template
| Date | Tool ID | Task | Provider/Staff | Notes |
|---|---|---|---|---|
| 2025-03-14 | Cutting-01 | Sharpening | EdgeWorks Mobile | Returned with new washer |
| 2025-03-15 | Cutting-01 | Sanitized + oiled | Jamie | No issues |
Store logs digitally with backups in case of inspection.
Client-facing policies
- Post sanitation protocol signage in client view.
- Include maintenance standards in service agreements or onboarding packets for renters.
- Respond promptly to complaints with documentation showing recent maintenance.
Insurance alignment
- Review policy requirements for tool maintenance; some insurers offer premium discounts for documented care.
- Update inventory values annually to ensure coverage matches tool investments.
Educator guidance
Schools should integrate maintenance compliance into curriculum and require students to submit logs before graduation.
Next actions
- Audit your documentation against this checklist.
- Create shared folders for logs and receipts.
- Schedule quarterly reviews to ensure compliance remains tight.